Although members are generally very good about turning up for walks and weekends when they've booked them, there are still a few occasions when they don't or when they change their minds at the last minute. This can make things more difficult for the organisers than need be, as well as potentially losing the Club money. This is why the following booking policies for walks and weekends are in place.
When a walk is opened for bookings, the host will set a date by which bookings should be received. Normally this will be late in the evening on the Tuesday prior to the walk. Members should realise that it is Club policy to cancel the coach if insufficient bookings are received by that date. The size of the coach also depends on the number of bookings at that time. Members are therefore strongly urged to book in time; such bookings will be accepted in order of application but they are highly unlikely to be refused.
Anyone booking after this date will still be accepted provided that there are places available. No deposit is payable in either case, but members who book at any time and who do not attend the walk should be aware that their action will have adverse financial consequences for the Club. Except in exceptional circumstances, no-shows will be considered to be under a moral obligation to pay the cost of the walk.
The charge for a walk will be fixed by the Committee on an annual basis as approved by the AGM.
When a weekend is opened for bookings, the organiser will set a date by which bookings should be received. Bookings before this date will be accepted in order of application and need to be accompanied by a deposit or the full payment as set out in the invite email.
Anyone booking after this date will still be accepted provided that there are places available. These persons will be charged an additional £5 above the amount paid by those booking before the deadline.
Your booking will only be made firm when payment has been received - pay promptly to avoid being bumped off the list by someone who books later than you but pays before you!
Payment is refundable only in exceptional circumstances at the discretion of the Committee.
The charges for a weekend will be fixed when the weekend is announced, and will not depend on the number who actually attend.